• Applies to all employees, contractors, and third parties handling company data.
• Covers all forms of data: electronic, paper, cloud-based, and physical storage.
• Includes customer, employee, vendor, and partner information.

This policy ensures that your organization responsibly manages personal and corporate data, protects privacy rights, and complies with legal obligations.

• Use data strictly for legitimate business purposes.
• Prohibit unauthorized sharing or sale of personal information.
• Ensure data is anonymized or pseudonymized when possible.

• Store data securely using encryption, access controls, and firewalls.
• Restrict access to authorized personnel only.
• Regularly review and update security measures.

• Retain data only as long as necessary for business or legal purposes.
• Establish clear retention schedules.
• Securely delete or destroy data when no longer needed.

PAN Seeds Private Limited does not sell, rent, or trade personal data.

• Share data only with trusted vendors under binding agreements.
• Require third parties to comply with equivalent privacy standards.
• Conduct regular audits of vendor compliance.

• Employees must follow this policy and report breaches immediately.
• Training on data privacy is mandatory for all staff.
• Violations may result in disciplinary action.

• Provide individuals with access to their personal data upon request.
• Allow correction, deletion, or restriction of data processing where applicable.
• Respond to requests within legally mandated timelines.

• Report data breaches promptly to management and regulators if required.
• Notify affected individuals when necessary.
• Maintain an incident response plan.

• Align with relevant laws (e.g., GDPR, CCPA, DPDP, other local data protection acts).
• Review this policy annually or after major regulatory changes.
• Update procedures to reflect evolving best practices.

PAN Seeds Private Limited’s websites and mobile applications may use cookies and similar technologies (such as web beacons, pixels, and local storage) to enable core functionality, improve user experience, and understand how our services are used. Cookies are small text files placed on your device that help remember your preferences, maintain your session, and provide aggregated usage analytics.

The types of cookies we may use include:

• Strictly necessary cookies to enable core features such as page navigation, secure login, and access to protected areas of the site or app. These cookies are essential and cannot be switched off in our systems.
• Performance and analytics cookies to help us understand how users interact with our website and applications (for example, pages visited, features used, and error diagnostics) so that we can improve functionality and performance.
• Preference cookies to remember your settings and choices (such as language or region) and provide a more personalised experience.

Where cookies or similar technologies involve the processing of personal data, such processing is carried out only for legitimate business purposes consistent with this Data Privacy Management Policy, such as securing our services, monitoring usage, supporting field and sales operations, and improving our products and applications. To the extent required by applicable data protection laws, we will obtain your consent before using non essential cookies and provide options to manage or withdraw your consent through browser settings, device settings, or a cookie management tool made available on our website or applications

For questions or concerns regarding this policy, contact: